Which one should you use?

Collaboration is essential to your success, but it is also a challenge. Whether you’re a freelance writer or a full-time employee, you need to collaborate to thrive in your job. This is where tools like Facebook’s Workplace and Microsoft Teams come in.

These two tools help you build the technology stack needed for effective teamwork. In this article, you’ll find out which platform matches your team’s working style, leading to better team and individual productivity.

Comparison of project collaboration features

Here are the essential project work management features of these two platforms with comparison:

1. Discussion channels

You can create a channel for your team members from the Groups Microsoft teams section. You can create separate channels for the different skills that a project needs, like graphic designers, content writers, copywriters, etc.

In a wired channel, you can share comments, feedback, files, etc. In addition, your team can create essential Microsoft files like Docs, PPT or Excel sheets from the Files section in the channel. You can also choose the level of access by creating a standard or private channel.

Facebook Workplace discussion forums are more lively and people-centered. You have a News section that keeps everyone up to date with recent events in your workgroup. In addition, the workplace Groups shows better organization via separate tabs for messages, chat, files, members, topics, etc.

2. Chat, audio and video calls

Microsoft Teams supports high quality audio and video meetings as well as SMS service. These are also available for free if you don’t have a subscription.

Related: How To Use Microsoft Teams: Your Top Questions Answered

However, paid plans can enhance the project collaboration experience with features like direct routing, phone calling plan, and external conferencing. You can also share your desktop screen with the public in a virtual meeting.

In addition to the workspace’s elaborate social platform, Facebook’s Workplace offers text messaging, audio calling, and video calling. You will find these features in the Groups Where Discussions section. But, it lacks the built-in desktop sharing, as you have to download a Google Chrome extension to share your screen during a video call.

3. Sharing files, calendar and contacts

Flexible data exchange is the key to the smooth running of projects and tasks. Teams have a sophisticated interface for sharing everything you need during a project, such as contacts, calendars, and documents.

For calendar and contact sharing, you need to connect your Microsoft Teams group to a SharePoint site for your team. You can create a new calendar app in SharePoint that will work as a shared calendar in Teams.

On the Files tab of any Teams channel, you have file sharing options. You can create, download, or sync files from other cloud storage.

A visual of file management in Workplace

Facebook’s Workplace allows you to upload and download project files from Groups. You can upload multiple files with a limit of up to 50MB and videos under 4GB.

Microsoft Teams is more flexible because it offers many content management technologies for remote teams.

4. Monitor changes in files

When all group members can access files in a project, versioning files is a difficult task. With Teams’ sophisticated technology stack, you don’t have to worry about keeping copies of files.

Related: Tips and Tricks for Using Microsoft Teams

Turn it on Version history functionality for files shared on the project’s SharePoint site. The tool automatically creates new files when someone opens, edits, and saves an existing file. You can also restore to an older version whenever you need to.

A visualization of the Workplace Knowledge Library

Facebook’s Workplace does not yet offer such features, but you can see the version history of Knowledge library content, such as changes to a skill list or to-do list.

Compare user experience

The following feature comparisons between Teams and Workplace show what your team members can expect from these two platforms in terms of user experience:

1. Learning curve for deployment

Your team may need extensive training on tools like SharePoint, PowerPoint, Excel, Forms, Power Automate, etc. Otherwise, she might not be able to use Teams and other collaborative apps to their full potential.

Workplace requires little or no training because team members are already familiar with its interface. Workplace features such as News, Knowledge library, Groups, Events, etc., work more or less than the Facebook app.

2. Conversation security and confidentiality

Data privacy and security is a big challenge when it comes to creative and monetizable ideas. Therefore, whenever you work on remote collaboration software, you need to ensure the security of ideas and workflows.

Teams is a safe place for all your creative ideas because Microsoft invests a lot in security. All of its tools come with SOC 1 and 2, HIPAA and ISO 27001 certificates of compliance. These are examples of the highest security standards.

Facebook’s Workplace also comes with advanced security protocols for transmitting data over the Internet. It has security certifications such as ISO 27018, SOC 2 and SOC 3, ISO 27001 and GDPR compliance.

3. Multi-device accessibility

Microsoft 365 teams and other apps are more for desktops than mobile phones. You will find Android or iOS apps for most Microsoft 365 apps like Teams, Outlook, Excel, etc.

However, you might face challenges when using these mobile apps for main project work. The Microsoft Teams mobile app is ideal for short chats, video calls, or managing files that fit on your smartphone.

Facebook’s Workplace is a mobile-centric, collaborative tool with effortless navigation features for smartphones and desktops. If your team works on the front lines, Workplace keeps members in the know.

4. Integration with third-party applications

The teams support multiple application integrations. For example, you can automate your workflows by integrating Teams with Zoom, Salesforce, Asana, ClickUp, Google Drive, etc. However, you might need third-party application integration tools like Zapier.

Workplace can connect to many third-party tools, such as Dropbox, Google Workspace, Azure, ServiceNow, Microsoft 365, Zoom, etc. For app integrations, no additional tools are needed.

5. Optimization opportunities

You can host teams and other Microsoft 365 applications on a private server in addition to using the tools on the Internet. However, setting up Teams and its applications on your own server may require IT specialists if you do not have specialized training.

Facebook’s Workplace is fairly easy to manage. Most teams don’t need a separate IT specialist to manage workspace data or systems. Plus, your mobile app developer can work effortlessly with the Workplace API without any external help.

Find out what your team wants

Facebook’s Workplace and Microsoft Teams have the same goal, but they differ in the style of work. Are you planning to allow more external users to work with the team? Is your team more comfortable with Microsoft 365? If so, then Microsoft Teams should be able to meet all of your collaboration needs.

But, if your team is spread across the globe and prefers to connect creatively more often, Facebook’s Workplace is an ideal choice. You and your team can become more productive when your tools help you achieve your goals.


Illustration of computer and professional tools
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